Registrar

The Registrar is one of the 7 recommended Regional Board positions as specified in the National Bylaws and Standard Regional Policies and Protocols. The Registrar’s role is to organize and implement the annual registration of players and volunteers.

Regional Registrars are essential to AYSO’s philosophy of providing “Open Registration” to all participants and ensuring that everyone has the opportunity to experience youth soccer in a safe, fair, fun, family-friendly environment.

Purpose

The AYSO volunteer position of Regional Registrar is intended to be responsible for the annual planning and implementation of player registration.

See the Registrar Job Description for more details.

Primary Responsibilities

• Create programs within AYSO’s online system of record
• Ensure the proper registration of all players and volunteers

Education Pathway

• Management Training Grid
• AYSO Safe Haven
• Safesport
• Concussion Training
• AYSO Board Member Training
• AYSO Regional Registrar Certification Training (available at AYSOU)

How to Set Up Programs

A Registrar will create programs in their Registration Platform of Record (Sports Connect/InLeague). Use the links below to view how to create programs and other vital information like Division Birth Years.

• Age Guide, Determination & Divisions
• Create a Program
• Create a Volunteer Program
• Creating a New Program - EPIC
• Region Level Electronic Legal Agreement ELA

Annual Registration

A Registrar is responsible for planning and managing the registration of all players and volunteers. They will work with the CVPA and Treasurer as needed.

• Registering Players
  • Registration Planning
  • Cash Handling Best Practices
  • Processing Cash Check Orders in SportsConnect
  • Order Management
  • Coupons - Sports Connect Settings
  • Player Transfer, Cancellation, Refunds
  • Reviewing Validated Birth Certificates
• Managing the National Player Fees.
  • National Player Fee Reimbursement Form
  • Remove National Player Fee Open Balance
• Maintaining a waiting list for players who sign up after teams are balanced and filled.
  • Waitlist Management
  • Waitlist & Shopping Cart Reporting
• Generate Reports (Enrollment Summary, Enrollment Details, etc.)
  • Sports Connect Reports
• Reconciling registrations fees paid for each registration event.
  • Reconcile Registration Fees
• Ensuring all players are registered.
  • Enrollment Details Report

Create Teams

In many regions the Registrar will be the person that creates teams. In some regions the Division Coordinators or Coach Admin may create teams.

• Manage Player Evaluations
  • Enter Player Evaluations
• Create Teams
  • Create Teams in Sports Connect
  • Submit Teams to Association Platform
  • Email Team Roster
  • Print ID Cards
• Print Player Release Forms
  • Printing Medical Release Forms
• Manage Team Activation
  • Activating Teams
  • Deactivating Teams