PlayMetrics Background Check Contributions

Recommended Volunteer Background Check Donation

With the transition to JDP as AYSO’s background check provider, volunteers can no longer pay for their own screening directly through the provider’s portal when the Region maintains a credit card on file. The Region is billed monthly for screening activity during the previous calendar month.

Regions are strongly encouraged to include an optional $25 donation question during player registration. This allows both volunteers and families who are not volunteering to help support volunteer screening and AYSO’s player-focused mission.

Question copy

Would you be willing to donate $25 to cover the cost of volunteer screening and AYSO's player-focused mission?

Participation is voluntary. Families must be able to decline without a charge, and participation in AYSO must never be conditioned on a donation.

Why this question matters

Sterling previously allowed volunteers to pay for their own background checks, even when the Region was set to pay. That option helped Regions recover screening costs.

Under the JDP arrangement described above, the Region is billed monthly for the previous month’s screening activity. Offering a voluntary donation during player registration gives families an easy way to help offset those expenses and support the program.

The wording “AYSO’s player-focused mission” is intentional. It frames the contribution as an unrestricted donation supporting both screening and AYSO’s broader mission, giving Regions flexibility to use the funds where they are needed most.

Setting up the donation in PlayMetrics

1. Add the recommended question to your player registration.
2. Create an associated $25 Optional Subscription Fee and mark it as a donation.
3. Link the fee to the question response so it applies only when the family chooses to donate.
4. Confirm that declining results in no donation charge.
5. Preview and test the registration flow before opening registration.

Collect the donation only once. Check that another question or fee does not collect the same contribution.

This is a recommended registration question, not a required donation. A family’s decision to decline must not affect player or volunteer participation.

Helpful resources

Review Cohort 1 Session 1 — Core Recreational Registration, starting at 45:00, for the section covering optional fees and linking fees to question responses.

Visit the PlayMetrics Registration Question Library for additional suggested questions.

Need help?

For help setting up the question or fee, or understanding how responses are stored and accessed, email success@playmetrics.com.

For AYSO policy or AYSOU questions, email support@ayso.org.