Registrar

From AYSO Wiki

Purpose

The AYSO volunteer position of Regional Registrar is intended to be responsible for the annual planning and implementation of player registration.

Specific Duties and Responsibilities

The Regional Registrar is expected to perform their duties consistent with the directions as detailed in the training, certification, and continuing education provided by AYSO for the position including:

  1. Support the AYSO Vision, Mission, National Programs, and Regional Commissioner in the promotion and implementation of their duties in both specifics and spirit;
  2. Schedule, plan, and coordinate multiple Regional registration events/opportunities;
  3. Ensure all players are properly registered in the RMS including payment of Regional and National Player fees;
  4. Maintain a wait list for players who sign up after teams are balanced and filled;
  5. Provide Regional staff with periodic player registration records as needed; and
  6. Ensure player registration information is only provided to authorized AYSO representatives.

Qualifications and Desired Skills

To be considered for the position of Regional Registrar, the applicant must:

  1. Annually submit an AYSO Volunteer Application form;
  2. Pass the AYSO screening and background check;
  3. Be annually approved and duly appointed as Regional Registrar by the Region;
  4. Be familiar with the AYSO player registration process; and
  5. Be familiar with the use of computers and the RMS.

Supervision Protocols

While performing as the regional registrar, the volunteer is:

  1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
  2. Under the overall authority of and directly supervised by the regional commissioner;
  3. To maintain the recommended adult to child supervision ratio of 1: 8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.

Time Commitment

Time commitment will vary depending on Region size and length of playing season(s). For the typical AYSO Region, the Registrar will devote about 8 hours per week per playing season.

Orientation, Certification, Training, and Continued Education Provided

To prepare a volunteer for the position of regional registrar, AYSO will offer the following educational opportunities that the Regional Registrar is expected to take advantage of and participate in, as appropriate:

  1. Orientation by the Regional Commissioner - 1 hour;
  2. AYSO"s Safe Haven Certification - 30 minutes;
  3. Safe Sport Certification - 2 hours;
  4. CDC Concussion Training - 30 minutes;
  5. Registrar Training - 1¼ hours;
  6. Dispute Resolution Training - 1¼ hours;
  7. Due Process Training - 1¼ hours;
  8. Various workshops at the annual EXPO

Activity Locations

While performing the duties of Coach Administrator, the volunteer is limited to the following locations, unless expressly authorized in writing by the regional commissioner to hold activities in another location.

  1. Regional board meetings;
  2. Area meetings;
  3. The annual EXPO
  4. Assigned field locations;
  5. Assigned classroom locations; and
  6. Independent work at home alone, in committees of adults, or in a properly supervised situation with children.

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