Coach Administrator

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The AYSO volunteer position of Coach Administrator is intended to implement, monitor, and maintain the AYSO National Coaching Program including program delivery, staff development, communications, and coordination at the Regional level.

Specific Duties and Responsibilities

The Coach Administrator is expected to perform their duties consistent with the directions as detailed in the training, certification, and continuing education provided by AYSO for this position including:

  1. Provide leadership and be an active role model exemplifying the AYSO culture and philosophies;
  2. Work with other administrators of the Region (Regional Commissioner, Registrar, and Division Coordinators) to ensure there are enough coaches to support the size of the Region;
  3. Ensure that each coach or assistant coach registers to be a volunteer and clears the AYSO screening and background check;
  4. Participate in team formation as needed to ensure the tenets of AYSO are followed;
  5. Coordinate a pre-season coaches meeting where issues of sportsmanship, safety, new laws, and specific regional issues are presented;
  6. See that 6U, 8U, 10U, and 12U Coach Courses are conducted for all new coaches;
  7. Work with the Area Coach Trainer in scheduling Intermediate Coach Courses for coaches who are certified as U-12 coaches with one to three years of coaching experience;
  8. Work with the Section Coach Trainer in scheduling and publicizing Advanced Coach Courses as needed for coaches who are certified as Intermediate Coaches with four to five years of coaching experience;
  9. Maintain a list of registered coaches, including their current certification level;
  10. Provide in-season training opportunities and special events for coaches (specialized clinics, pizza night, etc.);
  11. Assist the regional commissioner in handling any coaching related issues;
  12. Participate in player ratings and extended season team formation as needed;
  13. Coordinate a post-season meeting of coaches (a) to secure player ratings to be used for team balancing in the next season; (b) to recognize contributions; and (c) to gather input for the following year (a list of coaches who will return, names of potential new coaches, etc.);
  14. Attend the annual EXPO and other Area/Section meetings as required throughout the year;
  15. Be sure to use only AYSO registered and certified instructors in clinics and coaching courses;
  16. Ensure that all coaching courses held within the region are properly registered with the National Support & Training Center; and
  17. Ensure that rosters for all coaching courses held within the region are complete, legible, and sent to the National Support & Training Center in a timely manner after making a copy for the regional files. Qualifications and Desired Skills While performing as the regional coach administrator, the applicant must:

Qualifications and Desired Skills

To be considered for the position of Coach Administrator, the applicant must:

  1. Annually submit an AYSO Volunteer Application form;
  2. Pass the AYSO screening and background check;
  3. Have administrative management skills;
  4. Have experience in program planning, implementing, and knowledge of the needs of the region;
  5. Have previous coach experience at the regional level;
  6. Have knowledge and unswerving commitment to the AYSO Philosophies;
  7. Have knowledge of AYSO guidelines for coaches;
  8. Be detail oriented; and
  9. Be a properly certified AYSO coach.

Supervision Protocols

While performing as the Coach Administrator, the volunteer is:

  1. 1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
  2. Under the overall authority of and directly supervised by the Regional Commissioner, and supervised indirectly by the Area Coach Administrator;
  3. To maintain the recommended adult to child supervision ratio of 1: 8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities; and
  4. Once the head coach has assumed charge of the children on his or her team, he or she remains responsible until a duly designated adult has taken charge of each child after practice or a game or the child leaves the immediate vicinity of the practice or game as prearranged by the parent to walk home or to a friend’s or relative’s house. No child shall be left unsupervised after a game or practice. Parents who are unreasonably late or consistently tardy should be reported to the child protection advocate for action. Each coach may establish a standing policy of where children may be picked up by late parents.

Time Commitment

Time commitment will vary depending on Region size and length of playing season(s). For the typical AYSO Region, the Coach Administrator will devote about 8 hours per week per playing season.

Orientation, Certification, Training, and Continued Education Provided

To prepare a volunteer for the position of Coach Administrator, AYSO will offer the following educational opportunities that the Coach Administrator is expected to take advantage of and participate in, as appropriate:

  1. Orientation by the Regional Commissioner - 1 hour;
  2. AYSO"s Safe Haven Certification - 30 minutes;
  3. Safe Sport Certification - 2 hours;
  4. CDC Concussion Training - 30 minutes;
  5. Coach Administrator Training - 1¼ hours;
  6. Dispute Resolution Training - 1¼ hours;
  7. Due Process Training 1¼ hours;
  8. Various workshops at the annual EXPO

Activity Locations

While performing the duties of Coach Administrator, the volunteer is limited to the following locations, unless expressly authorized in writing by the regional commissioner to hold activities in another location.

  1. Regional board meetings;
  2. Area meetings;
  3. The annual EXPO
  4. Assigned field locations;
  5. Assigned classroom locations; and
  6. Independent work at home alone, in committees of adults, or in a properly supervised situation with children.