Category:Registrar/Content

The Registrar is one of the 7 required Regional Board positions as specified in the National Bylaws and Standard Regional Policies and Protocols. Registrar’s role is to organize and implement the annual registration of players and volunteers.

Purpose

The AYSO volunteer position of Regional Registrar is intended to be responsible for the annual planning and implementation of player registration.

See the Registrar Job Description for more details.

Primary Responsibilities

• Create programs within AYSO’s online system of record
• Ensure the proper registration of all players and volunteers

Education Pathway

• Management Training Grid
• AYSO Safe Haven
• Safesport
• Concussion Training
• AYSO Board Member Training
• AYSO Regional Registrar Certification Training

How to Set Up Programs(s)

A Registrar will create programs in their Registration Platform of Record (Sports Connect/InLeague). Use the links below to view how to create programs and other vital information like Division Birth Years.

• Age Guide, Determination & Divisions
• Create a Program
• Create a Volunteer Program
• Creating a New Program - EPIC
• Region Level Electronic Legal Agreement ELA

Planning and managing the annual registration of all players and volunteers with the CVPA and Treasurer.

• Registering Players
  • Registration Planning
  • Cash Handling Best Practices
  • Processing Cash Check Orders in SportsConnect
  • Order Management
  • Coupons - Sports Connect Settings
  • Player Transfer, Cancellation, Refunds
  • Reviewing Validated Birth Certificates
• Ensuring the National Player Fees are paid.
  • National Player Fee Reimbursement Form
  • Remove National Player Fee Open Balance
• Maintaining a waiting list for players who sign up after teams are balanced and filled.
  • Waitlist Management
  • Waitlist & Shopping Cart Reporting
• Generate Reports (Enrollment Summary, Enrollment Details, etc.)
  • Sports Connect Reports
• Reconciling registrations forms with fees paid for each registration event.
• Ensuring all players are registered.

In many Regions, the Registrar creates teams

• Manage Player Evaluations
  • Enter Player Evaluations
• Create Teams
  • Create Teams in Sports Connect
  • Submit Teams to Association Platform
  • Email Team Roster
  • Print ID Cards
• Print Player Release Forms
  • Printing Medical Release Forms
• Manage Team Activation
  • Activating Teams
  • Deactivating Teams