Adding an Account to Chart of Accounts

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Regions can create new account categories to fit the financial reporting needs for the Region.

To do this, and for consistency of financial reporting from an organizational basis, it is necessary to select a parent account from which the new account can be nested. Follow the below steps to create these account in the Region's QuickBooks account.

1. Review the standard Chart of Accounts
2. Select the account from which the new account is most closely related (see examples below)
   1. Lawnmowing is a field expense and your region may want to see it as separate category
      1. Field Expense is Category# 5111
      2. Set up the new account as 5111-1 Lawnmowing
      3. The AYSO office will automatically know that 5111-1 Lawnmowing belongs in the field expense category because the first 4 digits of the category # is the same as the Field Expense standard chart of account 5111.
   2. Other Sales is part of Other Income and depending on the type of other sales you may want to see it separately if you have multiple different types
      1. Other Income is Category# 4959
      2. Set up the new account as 4959-1 Other Sales (or whatever the appropriate name is)
      3. The AYSO office will automatically know that 4959-1 Other Sales belongs in the Other Income category because the first 4 digits of the category # is the same as the Other Income standard chart of account 4959.
   3. There is no limit to the number of subaccounts. Simply add a dash and either a Letter/Number. As long as the first 4 digits of the category code is the same as the standard chart of accounts.
      1. 5111-1, 5111-2, 5111-3 for example
      2. 5111-A, 5111-B, 5111-C for example
3. Follow the directions in this QuickBooks article to learn how to set up the subaccounts in QuickBooks.

AYSO is always here to help with your region's finances. Email us at finance@ayso.org. See the Support page for other ways of getting help. Can't find a topic? Send us your needs or suggestions at support@ayso.org.