Transition to QuickBooks
QuickBooks
QuickBooks Online (QBO) is the number one small business accounting platform. Additional, several AYSO Regions use QuickBooks and were able to attest to the functionality for AYSO operations. QuickBooks Online offers all of the functionality of Zipbooks, with a similar interface, and additional features NOT offered by Zipbooks like check printing.
Qvinci
Qvinci is a third-party platform that consolidates individual QuickBooks accounts for territory (Section and Area) and Organizational visibility and reporting. If you need access to Qvinci or training on how to view the reports available, please email Finance@AYSO.Org and we will connect you with someone who can assist.
Onboarding
The AYSO Finance Team now has the ability to provide Sections, Areas and Regions with a QuickBooks account directly.
Please email Finance@AYSO.Org with the following information
- Section/Area/Region in need of Quickbooks
- Users who will need access to QuickBooks - Name and Email address as listed in the Association Platform
- How you have been tracking the S/A/R financials previously
Once received, our team will create QuickBooks or provide you with access to an existing account
Training
Once you have gained access to your QuickBooks Online instance we recommend you complete AYSO QuickBooks Online QuickStart training in AYSOU. If possible follow the step by step instructional video on a separate screen so that you can implement each step as outlined.
Alternatively, you can watch specific steps in video shorts on our YouTube Channel.
One on one training is also available. Please email Finance@AYSO.Org for more information on training and how to schedule.
Cost of QuickBooks Online
The annual cost of QuickBooks Online is $30/month and is currently covered by the Office. If your Region pays for its own QuickBooks Online license, the Office will reimburse the Region annually with proof of connection to Qvinci and access for national to the QuickBooks Account. (You can add Quickbooks@AYSO.Org as an accountant user to accomplish both Qvinci's connection and National's access.) Requests for reimbursement should be sent to Finance@AYSO.Org
