Difference between revisions of "Transition to QuickBooks"
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== Phase Assignments == | == Phase Assignments == | ||
| + | Phase Assignments may be changed with notice. Phases begin two weeks prior to the Phase Training Date. If you are assigned to a Phase that does not work for you, you may request to be reassigned by emailing Finance@AYSO.org | ||
| + | |||
| + | === Not Listed === | ||
| + | If you have not received a Phase Assignment email by October 10, you may email Finance@AYSO.org to request your preferred Phase. Note, we can only accommodate 100 Regions per Phase, and so your first choice may not be available. Consider offering a second choice in your email request. | ||
| + | |||
| + | === Missed Phase Assignment === | ||
| + | If you do not change your Phase Assignment, your QuickBooks license will still be assigned to your Section, Area, Region and your 12 months of FREE QBO will begin even if you are unable to access the credentials. To prevent the clock from starting, you must change your Phase Assignment two prior to the Phase Training Date. | ||
Revision as of 22:27, 15 September 2022
Background
During 2021 AYSO adopted the Divvy Credit Card program. This program allowed AYSO to use their accounting platform Zipbooks for free. Since then, Bill.com acquired Divvy and Zipbooks and as an Intuit partner, does not plan to continue to support Zipbooks. Though no date has been announced, ASYO has made the decision to primitively move to QuickBooks to prevent any business interruption.
QuickBooks
QuickBooks Online (QBO) is the number one small business accounting platform. Additional, several AYSO Regions use QuickBooks and were able to attest to the functionality for AYSO operations. QuickBooks Online offers all of the functionality of Zipbooks, with a similar interface, and additional features NOT offered by Zipbooks like check printing.
Qvinci
Qvinci is a third-part platform that consolidates individual QuickBooks accounts for territory (Section and Area) and Organizational visibility and reporting. Qvinci is an authorized reseller and support center for QBO. AYSO has partnered with Qvinci to provide QBO licenses, training and support.
Transition Outline
There are eight migration Phases, starting November 7, 2022 through April 20, 2023. Many Regions have been assigned to Phases 1-4. Emails with Phase assignments will go out the first week of October. Regions who complete the transition to QuickBooks during one of the Phases will be eligible for Region Incentive (cash) Awards.
Phase Assignments
Phase Assignments may be changed with notice. Phases begin two weeks prior to the Phase Training Date. If you are assigned to a Phase that does not work for you, you may request to be reassigned by emailing Finance@AYSO.org
Not Listed
If you have not received a Phase Assignment email by October 10, you may email Finance@AYSO.org to request your preferred Phase. Note, we can only accommodate 100 Regions per Phase, and so your first choice may not be available. Consider offering a second choice in your email request.
Missed Phase Assignment
If you do not change your Phase Assignment, your QuickBooks license will still be assigned to your Section, Area, Region and your 12 months of FREE QBO will begin even if you are unable to access the credentials. To prevent the clock from starting, you must change your Phase Assignment two prior to the Phase Training Date.
