Shelleyschooley at 16:58, 2 March 2026

2026-03-02T16:58:15Z

← Older revision		Revision as of 09:58, 2 March 2026
Line 62:		Line 62:
	[[Category:Auditor]]		[[Category:Auditor]]
	[[Category:Accounting]]		[[Category:Accounting]]
			[[Category:Regional Commissioner]]

Shelleyschooley at 16:54, 2 March 2026

2026-03-02T16:54:34Z

← Older revision		Revision as of 09:54, 2 March 2026
Line 22:		Line 22:

	This short form will ask for your information as the requestor as well as information about the vendor you wish to use and the agreement you've come to regarding pricing and other terms. If you'd like to see the type of information you'll need, you can [[Media:Outside Services Request Form.pdf\|download a sample of the request form here]], but please use the Google Form for Submission.		This short form will ask for your information as the requestor as well as information about the vendor you wish to use and the agreement you've come to regarding pricing and other terms. If you'd like to see the type of information you'll need, you can [[Media:Outside Services Request Form.pdf\|download a sample of the request form here]], but please use the Google Form for Submission.

			'''If you are paying an Individual for coaching and training, please review the [[Paid Coaches and Trainers]] wiki page for additional information before completing the form.'''

	'''If you are a vendor, please ask your contact with the AYSO Section, Area or Region to complete this request on your behalf.'''		'''If you are a vendor, please ask your contact with the AYSO Section, Area or Region to complete this request on your behalf.'''

ayso>Shelleyschooley at 18:28, 13 November 2025

2025-11-13T18:28:01Z

New page

{{Finance Clipboard}}

== '''Outside Paid Services'''==
Many AYSO Regions and Areas hire outside, contracted services for landscaping and other field services, coach and player training support, soccer camps, accounting, and food services, among others. AYSO has modified our process to assist Regions quickly gain compliance with [https://online.fliphtml5.com/lchtd/zugo/#p=58 '''AYSO National Policy Statement 2.5.''']

In other cases, the S/A/R is not paying the vendor directly but still promoting or receiving a donation as a result.

"Paid Services" refers to any Service that is not Volunteer Based. This can include a camp the S/A/R is promoting, Food vendors allowed at our events, donating a portion of the profits, or other services the region is paying for as addressed above.

Not all vendors require a Paid Service. '''The only exempted Vendors are:'''

*Photographers with Photo Day Agreements
*DJs
* Porta-Potty Vendors
* Rental of Mini-Storage Space
* Utility Services (Garbage collection, etc.)

If you have questions about whether or not a vendor should have a Paid Service Agreement in place, or need clarification on the process, please email [mailto:Finance@ayso.org Finance@ayso.org] with '''Paid Services in the subject''' and one of our team will be happy to assist.

==Paid Services Agreement & Questionnaire==
'''<big>1.)</big>''' To begin the process, the '''Section, Area or Region''' should '''[https://joinayso.typeform.com/to/UrFrSRkX complete this online request for a Paid Service Agreement]'''.

This short form will ask for your information as the requestor as well as information about the vendor you wish to use and the agreement you've come to regarding pricing and other terms. If you'd like to see the type of information you'll need, you can [[Media:Outside Services Request Form.pdf|download a sample of the request form here]], but please use the Google Form for Submission.

'''If you are a vendor, please ask your contact with the AYSO Section, Area or Region to complete this request on your behalf.'''

'''<big>2.)</big>''' The Finance Team will use the information you've supplied on the form to generate a Paid Services Agreement.

'''<big>3.)</big>''' Your vendor will also be asked to provide additional information based on their location and type of services being provided. These will all be outlined in the Docusign platform as part of the signing process.
: '''All Vendors will be required to submit:'''
::* W-9
::*Business License
::*Certificate of Liability Insurance, naming AYSO as an Insured
:'''Some vendors may be required to submit:'''
::*Independent Contractor (AB5 form for California)
::*Player Support Questionnaire
::*Coaching Compliance Documentation
::*Additional compliance confirmation as requested
The National Office will include all required forms and send directly to the vendor for compliance.

'''<big>4.)</big>''' Once the vendor has completed the process via Docusign it will be reviewed by our office. If correctly submitted and compliant, it will then be executed by our team. The vendor will receive an executed copy of the agreement and should show it to you before engaging in services. You will be asked to initial the agreement as proof that the terms are understood by all.
:*'''No Service Providers should be used prior to receipt of an approved and signed agreement.'''
:*Authorization to provide services will be subject to both AYSO National and Region Approval 

==Sample Form Downloads==
{{Download|Media:Core-paid-services-form-MASTER-7-21-23-v3-Copy.pdf|Paid Services Agreement}} 

{{Download|Media:United-paid-services-form-MASTER-7-21-23-v3-Copy.pdf|Paid Services Agreement - United}} 

{{Download|Media:Paid-Services-Questionaire-updated-10-14-2022-FORM-v1.pdf|Paid Services Questionnaire}} 

{{Download|Media:Liability_Certificate_SAMPLE-0728177401-10-14-22-v1.pdf|Sample Certificate of Liability Insurance}} 

{{Download|Media:AB-5-Certification-FORM-1-28-20-v1.pdf|Independent Contractor Compliance Form}} 

{{Download|Media:coac_trainer_complaince.xlsx|Coaches and Trainers Compliance Form}} 

{{Support Finance}}
[[Category:Treasurer]]
[[Category:Auditor]]
[[Category:Accounting]]

Outside Paid Services - Revision history

Shelleyschooley at 16:58, 2 March 2026

Shelleyschooley at 16:54, 2 March 2026

ayso>Shelleyschooley at 18:28, 13 November 2025