AYSO Wiki - User contributions [en]

Area Director Updating Regional Board

2026-04-16T13:41:18Z

Shelleyschooley:

[[Category:Association Platform]]
'''1. [[Access to the Association Platform|Log onto the Association Platform]] (Affinity, E4). Click on the Dashboard to view your Regions by clicking on the region.'''

[[File:Area Director Updating Regional Board 1.png|frameless|658x658px]]

'''2. Click on Setup and Config.'''

[[File:Area Director Updating Regional Board 2.png|frameless|668x668px]]

'''3. Click on the drop down menu to view the Regions.'''

[[File:Area Director Updating Regional Board 3.png|frameless|679x679px]]

'''4. Select your Region.'''

[[File:Area Directors Updating Regional Board 4.png|frameless|696x696px]]

'''5. Click on Security to update the regional board.'''

[[File:Area Directos Updating Regional Boards 5.png|frameless|693x693px]]

'''6. Click on Find/Add Volunteer.'''

[[File:Area Directors Uodating Regional Board 6.png|frameless|701x701px]]

'''7. Search by Last, First Name, or Admin ID number.'''

[[File:Area Directors Updating Regional Board 7.png|frameless|617x617px]]

'''8. Find the volunteer and click on Select.'''

[[File:Area Directors Updating Regional Board 8.png|frameless|583x583px]]

'''9. Select position.'''

[[File:Area Directors Updating Regional Board 9.png|frameless|439x439px]]

'''10. Scroll down and give the Level of Access. (Term Start Date is optional).'''

[[File:Area Director Updating Regional Board 10.png|frameless|572x572px]]

'''11. Scroll down and click on Update.'''

[[File:Area Director Updating Regional Board 11.png|frameless|588x588px]]

Section Directors Updating Area Board

2026-04-16T13:40:47Z

Shelleyschooley:

[[Category:Association Platform]]
'''1. [[Access to the Association Platform|Log onto the Association Platform]] (Affinity, E4). Click on the Dashboard to view your Regions by clicking on the region.'''

[[File:Section Directors Updating Area Board 1.png|frameless|640x640px]]

'''2. Click on Setup and Config.'''

[[File:Section Directors Updating Area Board 2.png|frameless|643x643px]]

'''3. Click on the drop down menu to view the Regions.'''

[[File:Section Directors Updating Area Board 3.png|frameless|494x494px]]

'''4. Select your Area.'''

[[File:Section Directors Updating Area Board 4.png|frameless|528x528px]]

'''5. Click on Security to update the Area Board.'''

[[File:Section Directors Updating Area Board 5.png|frameless|559x559px]]

'''6. Click on Find/Add Volunteer.'''

[[File:Area Directors Uodating Regional Board 6.png|frameless|616x616px]]

'''7. Search by Last, First Name, or Admin ID number.'''

[[File:Section Directors Updating Area Board 7.png|frameless|588x588px]]

'''8. Find the volunteer and click on Select.'''

[[File:Section Directors Updating Area Board 8.png|frameless|579x579px]]

'''9. Select position.'''

[[File:Section Directors Updating Area Board 9.png|frameless|393x393px]]

'''10. Scroll down and give the Level of Access. (Term Start Date is optional).'''

[[File:Section Directors Updating Ara Board 10.png|frameless|459x459px]]

'''11. Scroll down and click on Update.'''

[[File:Area Director Updating Regional Board 11.png|frameless|571x571px]]

Regional Commissioner Updating Regional Board

2026-04-16T13:40:13Z

Shelleyschooley:

'''1. [[Access to the Association Platform|Log onto the Association Platform]] (Affinity, E4). Click on the Dashboard. Click on Setup and Config.'''

[[File:Regional Commissioner Updating Regional Board.png|frameless|701x701px]]

'''2. Click on the Security Tab.'''

[[File:Security Tab.png|frameless|802x802px]]

'''3. Click on Find/Add Volunteer.'''

[[File:Find Contact.png|frameless|795x795px]]

'''4. Find the volunteer and click on Select.'''

[[File:Select Find Contact.png|frameless|1024x1024px]][[File:Section Directors Updating Area Board 8.png|frameless|4x4px]]

'''5. Select position.'''

[[File:Regional Commissioner Updating Regional Board.5.png|frameless|708x708px]]

'''6. Scroll down and give the Level of Access. (Term Start Date is optional).'''

[[Association Platform Recommended Security Access for AYSO Positions]]

[[File:Regional Commissioner Updating Regional Board.6.png|frameless|663x663px]]

'''7. Scroll down and click on Update.'''

[[File:Regional Commisisoner Updating Regional Board.7.png|frameless|740x740px]]

[[Category:Association Platform]]

Divvy Reimbursements

2026-04-15T20:19:26Z

Shelleyschooley:

{{Credit Card Clipboard}}

Reimbursements allow regions to reimbursement anyone for out of pocket expenses. Reimbursements must be enabled by the account administrator in the web browser before the the option appears in the mobile app.

{{Note|text='''If you are unable to process ACH Reimbursements:''' Please reach out to Divvy via the Help Center and Chat functionality and ask that they reinstate your ACH Reimbursements. Include the following in your request: "My account is one of over 400+ American Youth Soccer Organization accounts, all under a single credit umbrella. Because of this structure, we request a manual review rather than an automated one." 
If still unable to activate, please send the chat conversation to [http://mailto:Finance@AYSO.org Finance@AYSO.org] and we will try to escalate on your behalf.}}
*Ensure the volunteer needing to be reimbursed/paid is a member of your Divvy account. If not add a [[Divvy Add and Remove Users|new user.]]
*Assign the user to a budget
*Set the budget to greater than the reimbursement amount. This can be reduced once the reimbursement is processed if needed.
*Overall credit limit is not affected by the reimbursement amount. Credit limit can be less than the reimbursement amount because reimbursements are processed immediately upon approval outside of the credit line.
**Credit limit of $1,500 but reimbursement request for $3,000 is possible.
*Approval of Expenses must be in accordance with the [[Schedule of Limits]] and approved according to the Volunteer Reimbursement Approval Matrix from the [[AYSO Reference Book]]
[[File:Volunteer Reimbursement Approval Matrix.png|center|frameless|778x778px]]


== Divvy Reimbursements (Web browser) ==

*Select '''''Reimbursements''''' from the menu on the left.

*Click '''''New Reimbursement'''''.

[[File:Reimbursement 1.png|none|thumb|720x720px]]

*Select reimbursement: '''Out-of-pocket'''. '''*Please do not use the built-in ''Mileage'' option.'''
**For mileage, calculate total miles multiplied by approved amount per mile (see [[Schedule of Limits]]).
**Enter the total amount to be reimbursed.
**Use a screen shot from a maps app from point A to point B as the "receipt"
**For round trip, multiply the one way mileage by two.
** Enter the business purpose in the details section
***For example: Mileage round trip from home to Section Expo and back. Carpooled with 3 other region volunteers.
[[File:Image_2.png|alt=|none|frame]]
 

'''Out-of-pocket:'''
* Under '''Details''', enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Enter '''''Business Purpose''''' and add '''''Receipts'''''.

* Select '''''Expense Category''''', '''Department''', and enter a '''''Description''''' of item. (Not shown below).

* Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

*Click '''''Request'''''.
[[File:Reimbursement 3.png|none|thumb|720x720px]]
[[File:Reimbursement 4.png|none|thumb|720x720px]]

==Divvy Reimbursements (Mobile-App)==

*From Navigation Menu, click on '''Add''' icon or click '''More''' icon on the right and select '''''Reimbursements.'''''

* Click on '''''More Actions'''''.

[[File:Reimbursements 6.png|none|thumb|647x647px]]

* Scroll down and select '''''New reimbursement'''''.

*Select reimbursement: '''Out-of-pocket. *Please do not use the built-in ''Mileage'' option.'''
[[File:Out of pocket.png|none|thumb|662x662px]]

'''Out-of-pocket:'''

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

[[File:Reimbursement 8.png|none|thumb|649x649px]]

*Enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select '''''Expense Category''''' and '''Department'''.

*Enter '''''Business Purpose''''' and add '''''Receipts (scroll down).'''''

*Click '''''Request'''''.

[[File:Reimbursement 9.png|none|thumb|611x611px]]

For assistance: '''E-mail''': help@getdivvy.com '''Call''': 385-352-0374

'''Chat''': Chat into support via their Divvy accounts
==See Also==

*[[Credit Card|Divvy Card Homepage]]
*[[Connecting to Bill Spend & Expense (Divvy)|Connecting Divvy and QBO]]

{{Support Finance}}
[[Category:Credit Card]]
[[Category:Financial Systems]]

File:Volunteer Reimbursement Approval Matrix.png

2026-04-15T20:18:33Z

Shelleyschooley:

Volunteer Reimbursement Approval Matrix

Divvy Reimbursements

2026-04-15T20:11:49Z

Shelleyschooley:

{{Credit Card Clipboard}}

Reimbursements allow regions to reimbursement anyone for out of pocket expenses. Reimbursements must be enabled by the account administrator in the web browser before the the option appears in the mobile app.

{{Note|text='''If you are unable to process ACH Reimbursements:''' Please reach out to Divvy via the Help Center and Chat functionality and ask that they reinstate your ACH Reimbursements. Include the following in your request: "My account is one of over 400+ American Youth Soccer Organization accounts, all under a single credit umbrella. Because of this structure, we request a manual review rather than an automated one." 
If still unable to activate, please send the chat conversation to [http://mailto:Finance@AYSO.org Finance@AYSO.org] and we will try to escalate on your behalf.}} 
*Ensure the volunteer needing to be reimbursed/paid is a member of your Divvy account. If not add a [[Divvy Add and Remove Users|new user.]]
*Assign the user to a budget
*Set the budget to greater than the reimbursement amount. This can be reduced once the reimbursement is processed if needed.
*Overall credit limit is not affected by the reimbursement amount. Credit limit can be less than the reimbursement amount because reimbursements are processed immediately upon approval outside of the credit line.
**Credit limit of $1,500 but reimbursement request for $3,000 is possible.

== Divvy Reimbursements (Web browser) ==

*Select '''''Reimbursements''''' from the menu on the left.

*Click '''''New Reimbursement'''''.

[[File:Reimbursement 1.png|none|thumb|720x720px]]

*Select reimbursement: '''Out-of-pocket'''. '''*Please do not use the built-in ''Mileage'' option.'''
**For mileage, calculate total miles multiplied by approved amount per mile (see [[Schedule of Limits]]).
**Enter the total amount to be reimbursed.
**Use a screen shot from a maps app from point A to point B as the "receipt"
**For round trip, multiply the one way mileage by two.
** Enter the business purpose in the details section
***For example: Mileage round trip from home to Section Expo and back. Carpooled with 3 other region volunteers.
[[File:Image_2.png|alt=|none|frame]]
 

'''Out-of-pocket:'''
* Under '''Details''', enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Enter '''''Business Purpose''''' and add '''''Receipts'''''.

* Select '''''Expense Category''''', '''Department''', and enter a '''''Description''''' of item. (Not shown below).

* Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

*Click '''''Request'''''.
[[File:Reimbursement 3.png|none|thumb|720x720px]]
[[File:Reimbursement 4.png|none|thumb|720x720px]]

==Divvy Reimbursements (Mobile-App)==

*From Navigation Menu, click on '''Add''' icon or click '''More''' icon on the right and select '''''Reimbursements.'''''

* Click on '''''More Actions'''''.

[[File:Reimbursements 6.png|none|thumb|647x647px]]

* Scroll down and select '''''New reimbursement'''''.

*Select reimbursement: '''Out-of-pocket. *Please do not use the built-in ''Mileage'' option.'''
[[File:Out of pocket.png|none|thumb|662x662px]]

'''Out-of-pocket:'''

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

[[File:Reimbursement 8.png|none|thumb|649x649px]]

*Enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select '''''Expense Category''''' and '''Department'''.

*Enter '''''Business Purpose''''' and add '''''Receipts (scroll down).'''''

*Click '''''Request'''''.

[[File:Reimbursement 9.png|none|thumb|611x611px]]

For assistance: '''E-mail''': help@getdivvy.com '''Call''': 385-352-0374

'''Chat''': Chat into support via their Divvy accounts
==See Also==

*[[Credit Card|Divvy Card Homepage]]
*[[Connecting to Bill Spend & Expense (Divvy)|Connecting Divvy and QBO]]

{{Support Finance}}

[[Category:Credit Card]]
[[Category:Financial Systems]]

Category:PlayMetrics

2026-04-02T21:14:30Z

Shelleyschooley: /* Index */

==Index==
<categorytree mode="pages" hideroot="on">PlayMetrics</categorytree>

Support

2026-04-02T21:11:23Z

Shelleyschooley:

{| class="wikitable" style="margin:auto"
|-
! colspan="2" |AYSO
|-
|AYSO Wiki||https://wiki.ayso.org/
|-
|Find your local AYSO Region||https://www.aysonational.org/RegionLocator
|-
|AYSO National Support
(consider other choices below as well)
|[mailto:support@ayso.org support@ayso.org]
|-
|AYSO Finance Support
|[mailto:finance@ayso.org Finance@ayso.org]
|-
|AYSO Marketing Support
|[mailto:Marketing@ayso.org Marketing@ayso.org]
|-
|Insurance claims, Contracts
Lawsuits, Incident reports
|[mailto:riskmanagement@ayso.org riskmanagement@ayso.org]
|-
! colspan="2" |Stack Sports
|-
|Sports Connect web support||https://stacksports.my.site.com/helpcenter/s/
|-
|Sports Connect email support||[mailto:aysosupport@stacksports.com aysosupport@stacksports.com]
|-
|Sports Connect (Region Portal) phone support||[tel:866-672-1067 866-672-1067]
|-
|Association Platform phone support||[tel:800-808-7195 800-808-7195]
|-
|Team App email support
|[mailto:teamappsupport@stacksports.com teamappsupport@stacksports.com]
|-
! colspan="2" |inLeague
|-
|inLeague||[mailto:support@inleague.io support@inleague.io]
|-
! colspan="2" |PlayMetrics
|-
|PlayMetrics Email||[mailto:success@playmetrics.com success@playmetrics.com]
|-
|PlayMetrics Help Center|| [https://help.playmetrics.com/hc/en-us/articles/38061646574103-AYSO-Getting-Started-with-PlayMetrics AYSO Help Center]
|-
! colspan="2" |Sterling
|-
|Background check assistance, Sterling passwords||[mailto:TheAdvocates@sterlingvolunteers.com TheAdvocates@sterlingvolunteers.com]
|-
|Background check results and adjudication||[mailto:cvpa@ayso.org cvpa@ayso.org]
|-
|Background check assistance phone support||[tel:855-326-1860 855-326-1860] Option 3
|-
! colspan="2" |AYSOU (powered by etrainu)
|-
|Web support||https://etrainusupport.zendesk.com/hc/en-us
|-
|Email support
|[mailto:helpdesk@etrainu.com helpdesk@etrainu.com]
|-
! colspan="2" |SafeSport
|-
|Web support||https://safesport.atlassian.net/servicedesk/customer/portal/4/group/9/create/32
|-
|Phone support||[tel:720-676-6417 720-676-6417]
|-
! colspan="2" |Financial
|-
|AYSO Finance Support
|[mailto:finance@ayso.org finance@ayso.org]
|-
|QuickBooks, Divvy, Banking or other Financial Questions
|[https://calendly.com/ayso-finance Schedule a One on One Meeting with the Finance Team]
|-
|QuickBooks Email support
|[mailto:Finance@AYSO.Org Finance@AYSO.org]
|-
|Banking
|[mailto:finance@ayso.org finance@ayso.org]
|-
|Divvy Email support
|[mailto:spendsupport@hq.bill.com spendsupport@hq.bill.com]

|-|}
{{Support AYSO}}
[[Category:Sports Connect]]
[[Category:Association Platform]]
[[Category:AYSOU]]

Support

2026-04-02T21:09:10Z

Shelleyschooley:

{| class="wikitable" style="margin:auto"
|-
! colspan="2" |AYSO
|-
|AYSO Wiki||https://wiki.ayso.org/
|-
|Find your local AYSO Region||https://www.aysonational.org/RegionLocator
|-
|AYSO National Support
(consider other choices below as well)
|[mailto:support@ayso.org support@ayso.org]
|-
|Insurance claims, Contracts
Lawsuits, Incident reports
|[mailto:riskmanagement@ayso.org riskmanagement@ayso.org]
|-
! colspan="2" |Stack Sports
|-
|Sports Connect web support||https://stacksports.my.site.com/helpcenter/s/
|-
|Sports Connect email support||[mailto:aysosupport@stacksports.com aysosupport@stacksports.com]
|-
|Sports Connect (Region Portal) phone support||[tel:866-672-1067 866-672-1067]
|-
|Association Platform phone support||[tel:800-808-7195 800-808-7195]
|-
|Team App email support
|[mailto:teamappsupport@stacksports.com teamappsupport@stacksports.com]
|-
! colspan="2" |inLeague
|-
|inLeague||[mailto:support@inleague.io support@inleague.io]
|-
! colspan="2" |PlayMetrics
|-
|PlayMetrics Email||[mailto:success@playmetrics.com success@playmetrics.com]
|-
|PlayMetrics Help Center|| [https://help.playmetrics.com/hc/en-us/articles/38061646574103-AYSO-Getting-Started-with-PlayMetrics AYSO Help Center]
|-
! colspan="2" |Sterling
|-
|Background check assistance, Sterling passwords||[mailto:TheAdvocates@sterlingvolunteers.com TheAdvocates@sterlingvolunteers.com]
|-
|Background check results and adjudication||[mailto:cvpa@ayso.org cvpa@ayso.org]
|-
|Background check assistance phone support||[tel:855-326-1860 855-326-1860] Option 3
|-
! colspan="2" |AYSOU (powered by etrainu)
|-
|Web support||https://etrainusupport.zendesk.com/hc/en-us
|-
|Email support
|[mailto:helpdesk@etrainu.com helpdesk@etrainu.com]
|-
! colspan="2" |SafeSport
|-
|Web support||https://safesport.atlassian.net/servicedesk/customer/portal/4/group/9/create/32
|-
|Phone support||[tel:720-676-6417 720-676-6417]
|-
! colspan="2" |Financial
|-
|AYSO Finance Support
|[mailto:finance@ayso.org finance@ayso.org]
|-
|QuickBooks, Divvy, Banking or other Financial Questions
|[https://calendly.com/ayso-finance Schedule a One on One Meeting with the Finance Team]
|-
|QuickBooks Email support
|[mailto:Finance@AYSO.Org Finance@AYSO.org]
|-
|Banking
|[mailto:finance@ayso.org finance@ayso.org]
|-
|Divvy Email support
|[mailto:spendsupport@hq.bill.com spendsupport@hq.bill.com]

|-|}
{{Support AYSO}}
[[Category:Sports Connect]]
[[Category:Association Platform]]
[[Category:AYSOU]]

Support

2026-04-02T20:55:35Z

Shelleyschooley: Removed Divvy phone support number

{| class="wikitable" style="margin:auto"
|-
! colspan="2" |AYSO
|-
|AYSO Wiki||https://wiki.ayso.org/
|-
|Find your local AYSO Region||https://www.aysonational.org/RegionLocator
|-
|AYSO National Support
(consider other choices below as well)
|[mailto:support@ayso.org support@ayso.org]
|-
|Insurance claims, Contracts
Lawsuits, Incident reports
|[mailto:riskmanagement@ayso.org riskmanagement@ayso.org]
|-
! colspan="2" |Stack Sports
|-
|Sports Connect web support||https://stacksports.my.site.com/helpcenter/s/
|-
|Sports Connect email support||[mailto:aysosupport@stacksports.com aysosupport@stacksports.com]
|-
|Sports Connect (Region Portal) phone support||[tel:866-672-1067 866-672-1067]
|-
|Association Platform phone support||[tel:800-808-7195 800-808-7195]
|-
|Team App email support
|[mailto:teamappsupport@stacksports.com teamappsupport@stacksports.com]
|-
! colspan="2" |inLeague
|-
|inLeague||[mailto:support@inleague.io support@inleague.io]
|-
! colspan="2" |Sterling
|-
|Background check assistance, Sterling passwords||[mailto:TheAdvocates@sterlingvolunteers.com TheAdvocates@sterlingvolunteers.com]
|-
|Background check results and adjudication||[mailto:cvpa@ayso.org cvpa@ayso.org]
|-
|Background check assistance phone support||[tel:855-326-1860 855-326-1860] Option 3
|-
! colspan="2" |AYSOU (powered by etrainu)
|-
|Web support||https://etrainusupport.zendesk.com/hc/en-us
|-
|Email support
|[mailto:helpdesk@etrainu.com helpdesk@etrainu.com]
|-
! colspan="2" |SafeSport
|-
|Web support||https://safesport.atlassian.net/servicedesk/customer/portal/4/group/9/create/32
|-
|Phone support||[tel:720-676-6417 720-676-6417]
|-
! colspan="2" |Financial
|-
|AYSO Finance Support
|[mailto:finance@ayso.org finance@ayso.org]
|-
|QuickBooks, Divvy, Banking or other Financial Questions
|[https://calendly.com/ayso-finance Schedule a One on One Meeting with the Finance Team]
|-
|QuickBooks Email support
|[mailto:Finance@AYSO.Org Finance@AYSO.org]
|-
|Banking
|[mailto:finance@ayso.org finance@ayso.org]
|-
|Divvy Email support
|[mailto:spendsupport@hq.bill.com spendsupport@hq.bill.com]

|-|}
{{Support AYSO}}
[[Category:Sports Connect]]
[[Category:Association Platform]]
[[Category:AYSOU]]

PlayMetrics Accounting Codes

2026-04-02T20:44:19Z

Shelleyschooley: Created page with "== What is an Accounting Code in PlayMetrics == An accounting code is a unique identification code that allows a club to classify and track their financial activity. PlayMetrics allows you to associate accounting codes to a variety of areas. When you export financial activity, you can see the accounting codes associated with payments, and map those codes to your QuickBooks Categories (NAP Codes) This PlayMetrics Help Center Article walks you through how to set up acco..."

== What is an Accounting Code in PlayMetrics ==
An accounting code is a unique identification code that allows a club to classify and track their financial activity.

PlayMetrics allows you to associate accounting codes to a variety of areas. When you export financial activity, you can see the accounting codes associated with payments, and map those codes to your QuickBooks Categories (NAP Codes)

This PlayMetrics Help Center Article walks you through how to set up account codes for your programs 

<big>[https://help.playmetrics.com/hc/en-us/articles/24008820954647-Accounting-Code-Management '''PlayMetrics Accounting Code Management''']</big>

== Suggested accounting Codes from the National [[Chart of Accounts]] ==
* '''4005 Registration Fees''' - Division Fee for registration
* '''4310 Sponsors/Contributions/Donations''' - Optional Donations from families and caregivers
* '''5703 National Player Fee''' - Playmetrics - National Player Fee
* '''5706 Volunteer Membership Program & Screening''' - Optional donation to offset Background screening costs

Something not listed here? Email [mailto:Finance@AYSO.org Finance@AYSO.org] and we can update the list

If you encounter issues with program setup, reach out to PlayMetrics support at [Mailto:Success@PlayMetrics.com success@PlayMetrics.com].

{{Support AYSO}}

[[Category:PlayMetrics]]
[[Category:Treasurer]]
[[Category:Regional Commissioner]]

Category:PlayMetrics

2026-04-02T20:26:55Z

Shelleyschooley: /* Index */

==Index==
<categorytree mode="pages">PlayMetrics</categorytree>

Category:PlayMetrics

2026-04-02T20:24:37Z

Shelleyschooley: Created page with "==Index== <categorytree mode="pages" hideroot="on">PlayMetrics</categorytree>"

==Index==
<categorytree mode="pages" hideroot="on">PlayMetrics</categorytree>

AYSO Reference Book

2026-03-10T23:23:09Z

Shelleyschooley:

== [https://ayso.io/MB0x '''Click here for the AYSO Reference (Online) Flip Book'''] ==

[[File:AYSO Reference Book Front Cover.pdf|left|thumb|179x179px|https://ayso.io/MB0x]]

The AYSO Reference Book, also known as the "Yellow Book", contains the AYSO Governing Documents. The Flip Book toolbar includes a Table of Contents feature for moving directly to a chapter with options to download, print and select text from the Book/PDF.

In the AYSO Reference Book, you can find further information on the following:
*[https://ayso.io/85Rf '''AYSO National Bylaws''']
*[https://ayso.io/8Ocn '''AYSO National Rules & Regulations''']
**AYSO EXTRA Rules & Regulations
*[https://ayso.io/63n9 '''AYSO National Policy Statements''']
*[https://ayso.io/x3ho '''AYSO Standard Regional Policies and Protocols''']
**AYSO United Standard Policies
**AYSO Alliance Operations
* [https://ayso.io/SSUJ '''AYSO Finance Policy''']
*[https://ayso.io/y6uD '''AYSO Regional Operations''']
**Legal Matters
**Financial Matters
**Executive Member Selection Protocol
**Conflict of Interest
**Non-Executive Member Due Process
**Team Formation & Balancing
**Match Scheduling & Post-Season Playoff Ladders
**Field Dimensions & Markings
**Equipment Selection & Purchasing
**Uniform Purchasing
**Volunteer Recruitment & Retention
**Community Relations
*AYSO Fundamentals
* The Organization of Soccer
*AYSO Safe Haven
*National Coaching Program
* National Referee Program
* Management Program
*Additional Programs (such as AYSO Adult Soccer, Section EXPOs, National Games, etc.)
*Tournaments and Secondary Play
*AYSO Position Descriptions
*Acronyms and Abbreviations

----'''AYSO Reference Book -''' Last update: September 13, 2025

Most recent updates (most recent on top):

*National Rules & Regulations, Field of Play and Appurtenances.
*National Policy Statements, 9.9 Law Enforcement & AYSO Activities.

*National Rules & Regulations, Team Roster sizes were modified to allow for flexible playing formats and more players to play.
*Financial Policy 4.10 Fundraising Events and Activities added.
* Addition of National Policy Statement 3.14, Financial Audits, Finance Policies 301(h) FDIC Banks, 303 (b) Investment Accounts.

*National Rules & Regulations, EXTRA Rules & Regulations, National Policy Statements, 2.12, 7.4, 9.8, Standard Regional Policies & Protocols, United Standard Policies & Protocols, Alliance Program Operations, - Reference to U.S. Soccer Policy 531-9 Misconduct Toward Game Officials in Amateur Matches.
* Finance Policy 3.01.(i) Regions, Areas, Sections are required to establish/maintain Individual Merchant IDs with STACK in order to facilitate fund transactions, including player fee refunds and direct deposits. The Executive Member (RC, AD, SD) must the Beneficial Officer on the account.
*Addition of National Policy Statement 3.13. Requirement for Executive Member and Treasurer/Registrar to be designated as administrators on all financial programs, bank accounts, and Regional Management Systems and no other participating members should designated as administrators.

*National Rules & Regulations, VI Proper Dress, Uniform Specifications and Variance Requests, restored.
*National Bylaws, 1.02 General Structure, Board grants Section Directors the right to align Regions within their Areas.
*AYSO Structure, Re-structure of Sections 12 and 14, Chapter 7.
*National Rules & Regulations, I.E.2.e. Designation of a player on the field as a Team Captain. Captain's bands are not required.
* National Rules & Regulations, VI.D. Referee remains responsible for determining safety of player equipment (shin guards).
*National Policy Statement, Article Two, 2.15 Youth Volunteers
* National Policy Statement, Article three, 3.1 Volunteer Reimbursements
*National Policy Statement, Article Nine, Safe Haven Reference to U.S. Soccer MAAPP, SafeSport Training requirement for 18-year-old Players.
*Financial Policies, Chapter 6, references updated.
*National Policy Statement, 8.4, Advisory Councils
*National Policy Statement, Article Nine, Safe Haven Policies
*Bylaw 1.04 (n)
*AYSO Alliance Program Operation Policies
*National Rules & Regulations I.C.1., I.C.1.f., I.C.3.c.; Monitored Substitution
*Section 2 Rules & Regulations VI "Players Equipment" (F)
*National Policy Statement 2.12 added definitions
*National Policy Statement 2.18
*Bylaw 3.08
*Bylaw 4.04(c)
*Bylaw 10.01 (d)

[[Category:Coach]]
[[Category:Coach Admin]]
[[Category:Referee Admin]]
[[Category:Referee]]
[[Category:Area Director]]
[[Category:Safety Director]]
[[Category:Section Director]]
[[Category:Volunteer]]
[[Category:Regional Commissioner]]
[[Category:Registrar]]
[[Category:CVPA]]
[[Category:Auditor]]
[[Category:Treasurer]]

Divvy Reimbursements

2026-03-09T16:06:54Z

Shelleyschooley:

{{Credit Card Clipboard}}

Reimbursements allow regions to reimbursement anyone for out of pocket expenses. Reimbursements must be enabled by the account administrator in the web browser before the the option appears in the mobile app.

{{Note|text='''If you are unable to process ACH Reimbursements:''' Please reach out to Divvy via the Help Center and Chat functionality and ask that they reinstate your ACH Reimbursements. Include the following in your request: "My account is one of over 400+ American Youth Soccer Organization accounts, all under a single credit umbrella. Because of this structure, we request a manual review rather than an automated one." 
If still unable to activate, please send the chat conversation to [http://mailto:Finance@AYSO.org Finance@AYSO.org] and we will try to escalate on your behalf.}} 
*Ensure the person/vendor needing to be reimbursed/paid is a member of your Divvy account. If not add a [[Divvy Add and Remove Users|new user.]]
*Assign the user to a budget
*Set the budget to greater than the reimbursement amount. This can be reduced once the reimbursement is processed if needed.
*Overall credit limit is not affected by the reimbursement amount. Credit limit can be less than the reimbursement amount because reimbursements are processed immediately upon approval outside of the credit line.
**Credit limit of $1,500 but reimbursement request for $3,000 is possible.

== Divvy Reimbursements (Web browser) ==

*Select '''''Reimbursements''''' from the menu on the left.

*Click '''''New Reimbursement'''''.

[[File:Reimbursement 1.png|none|thumb|720x720px]]

*Select reimbursement: '''Out-of-pocket'''. '''*Please do not use the built-in ''Mileage'' option.'''
**For mileage, calculate total miles multiplied by approved amount per mile (see [[Schedule of Limits]]).
**Enter the total amount to be reimbursed.
**Use a screen shot from a maps app from point A to point B as the "receipt"
**For round trip, multiply the one way mileage by two.
** Enter the business purpose in the details section
***For example: Mileage round trip from home to Section Expo and back. Carpooled with 3 other region volunteers.
[[File:Image_2.png|alt=|none|frame]]
 

'''Out-of-pocket:'''
* Under '''Details''', enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Enter '''''Business Purpose''''' and add '''''Receipts'''''.

* Select '''''Expense Category''''', '''Department''', and enter a '''''Description''''' of item. (Not shown below).

* Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

*Click '''''Request'''''.
[[File:Reimbursement 3.png|none|thumb|720x720px]]
[[File:Reimbursement 4.png|none|thumb|720x720px]]

==Divvy Reimbursements (Mobile-App)==

*From Navigation Menu, click on '''Add''' icon or click '''More''' icon on the right and select '''''Reimbursements.'''''

* Click on '''''More Actions'''''.

[[File:Reimbursements 6.png|none|thumb|647x647px]]

* Scroll down and select '''''New reimbursement'''''.

*Select reimbursement: '''Out-of-pocket. *Please do not use the built-in ''Mileage'' option.'''
[[File:Out of pocket.png|none|thumb|662x662px]]

'''Out-of-pocket:'''

*Select the '''''Budget''''' where the reimbursement is to be applied.

*Click '''''Link Bank Account''''' and enter the required information for ACH reimbursement.

[[File:Reimbursement 8.png|none|thumb|649x649px]]

*Enter '''''Merchant Name''''', '''''Reimbursement Amount''''', and '''''Transaction Date'''''.

*Select '''''Expense Category''''' and '''Department'''.

*Enter '''''Business Purpose''''' and add '''''Receipts (scroll down).'''''

*Click '''''Request'''''.

[[File:Reimbursement 9.png|none|thumb|611x611px]]

For assistance: '''E-mail''': help@getdivvy.com '''Call''': 385-352-0374

'''Chat''': Chat into support via their Divvy accounts
==See Also==

*[[Credit Card|Divvy Card Homepage]]
*[[Connecting to Bill Spend & Expense (Divvy)|Connecting Divvy and QBO]]

{{Support Finance}}

[[Category:Credit Card]]
[[Category:Financial Systems]]

Annual Budget Planning

2026-03-08T16:33:05Z

Shelleyschooley:

{{DISPLAYTITLE:Annual Budget Planning}}

===Annual Budget Planning===

The National Board of Directors requires that all Regions prepare an annual budget using the [[Budget Template|Annual Budget Form]] for the fiscal year (July 1st through June 30th).

Annual Budgets for the upcoming fiscal year, must be approved by your Area Director and [[Upload Documents to QuickBooks|uploaded to QuickBooks Online]], no later than June 1st of each year. The National Office is exploring avenues to add budgets to your financial reporting; however the budget can only be added to QuickBooks accounts that are upgraded to a QuickBooks Online Plus Subscription. This upgrade comes at a cost to the S/A/R and you can email Finance@AYSO.org for more details.

The Annual Budget Form can be found on [[Budget Template]]. A copy should be kept in the Regional files and used in comparison with actuals on an on-going basis. Use of AYSO’s QuickBooks Budget feature is acceptable. See [https://www.screencast.com/t/HUvg3MUXO this for a budget video] tutorial for QuickBooks (Plus) and higher users.

Completing your Region’s budget '''before your first registration event''' is especially important. This early planning helps ensure your registration fees are set properly, supports your program goals, and helps avoid negative cash flow. Please note that if a current budget is not available in QuickBooks for review by the AYSO Finance Department, '''Regional Commissioner Re‑Appointment and New Appointment approvals may be delayed'''.

=== Start With Your Current Financial Information ===
Examine your Region’s current financial information (preferably a full-year report-QB Statement of Activity (Income Statement) and QB Statement of Financial Position (Balance Sheet), if available, including an actual to budget comparison, to verify if there are any expected changes in revenue or expenses for the prior year and the upcoming year. Accurate [[Chart of Accounts|AYSO Chart of Account]] coding on checks (expenses) (QB Expense Report) and deposit records (QB Deposit Detail Report) will enable the most accurate reporting of “actual” expenses and revenue for the Annual Budget planning process. Below are a few examples to consider when working on the annual budget:

* Player count will increase by 5% because of a new Playground program.
* Field and facility fees will be increasing by 10%.
* Fundraising, sponsorships and donations are lower for the upcoming year.
* Player uniforms, goals, nets, field paint costs.
* Volunteer Referee/Coach equipment: First aid kits, uniforms, shirts, training and travel to AYSO EXPO’s.
* Volunteer Membership Program Fee reimbursement if the Region reimburses volunteers for the annual Volunteer Membership Fee.

=== Feedback From Board Members ===
Get feedback from Board members about budget needs for their areas of responsibility such as volunteer recognition gifts, office supplies, etc. Make sure that the entire Regional Board is involved in the budgeting process to ensure all of the Region’s current needs are represented in the final budget.

* Equipment volunteer should create a budget for balls, flags and other supplies.
* Registrar should create a budget for advertisements, Registration fliers and event supplies.
* Treasurer should budget for monthly bank fees for check copy images and ordering additional checks, postage, etc.
* Safety Director may need to budget for release forms, concussion information sheets, SAI brochures, field use permits and first aid kits/supplies
* Coach/Referee Administrators should budget for costs associated with hosting age appropriate coach training and referee training classes.
* Region should look at payments made to independent contractors and other services like player photos, coach plaques, etc.

=== Review Reports ===
Review all the reports and discuss any future expenses with the Regional Board. Determine whether the budget will require changes by comparing the total revenue to total expenses. If your expenses are more than your revenue, you will have to make adjustments to your registration fees or decrease your expenses.

Regions often find it helpful to identify fixed versus variable expenses. Fixed expenses may include fees for field usage. Variable expenses may be expenses that are associated with individual players such as a uniform, ball, player photo, Region Directory and/or individual trophies/medals. The total costs per player can then be compared to the player registration fee and any fee discounts: multi- player/family discounts, early-bird discounts, etc.

After making any necessary adjustments, you will have a budget that will show your Region’s operations for the upcoming year and can be used as a tool throughout the year to make sure you are on track in meeting your Region’s goals.

If you have any questions, please contact the AYSO Finance Department .

=== Fund Reserve ===
As a single national corporation, each time a Region bounces a check or neglects to pay its bills, the credit rating of the entire organization is affected.

Therefore, Regions must budget a fund reserve (cash to be carried over from year to year) to ensure the Region can cover all its expenses and that it has enough start-up funds to cover expenses prior to the complete collection of Registration fees and any sponsorships or fundraising.

Region Reserves should be in the range of a year's worth of operating expenses.

{{Support Finance}}
[[Category:Treasurer]]
{{DEFAULTSORT:Annual_Budget_Planning}}
[[Category:Accounting]]

Paid Coaches and Trainers

2026-03-02T17:00:47Z

Shelleyschooley:

AYSO is proud to be a volunteer-powered organization, and we deeply value the time, energy, and passion our volunteers bring to every field, team, and community. At the same time, we recognize that there are moments when specialized skills or services are needed to help us deliver the best possible soccer experience for our youth.

To support this goal, AYSO allows its Regions, Areas, Sections, and programs to hire paid service providers when necessary. These services might include coaching, refereeing, training, field services, or other support that enhances our programs in ways that volunteers alone may not be able to provide.

To ensure everything is done responsibly and in alignment with AYSO’s mission and nonprofit status, there are clear guidelines in place:

* All paid services must follow National Policy Statement 2.5 outlined under [[Outside Paid Services|'''Outside''' '''Paid Services''']].
* Referees are managed through '''[[Stack Officials]].'''
* Coaches, Trainers, and Sole Practitioners providing services directly to a Region must go through '''First Touch Coaching.'''

These steps help ensure that all federal and state tax, labor, and employment laws are followed, mitigating significant financial and legal liability - protecting both AYSO and the volunteers who approve these arrangements. By following these protocols, we reduce risk and uphold the integrity of our organization while continuing to offer high-quality soccer experiences to our players.

== First Touch Coaching ==
AYSO has partnered with First Touch to provide search, screening and placement services for Coaches and Trainers, or if you have a coach or trainer you can onboard them with First Touch. First Touch Soccer provides high quality trainers who bring enthusiasm, knowledge and fun to the game.

To request a coach or paid trainer, reach out to info@firsttouchcoaching.com.

To onboard a coach, trainer or administrator, have them start by completing the [https://ftc-hr.com/interest/ '''Onboarding Form'''].
[[Category:Treasurer]]
[[Category:Regional Commissioner]]
[[Category:Auditor]]
[[Category:Accounting]]

Outside Paid Services

2026-03-02T16:58:15Z

Shelleyschooley:

{{Finance Clipboard}}

== '''Outside Paid Services'''==
Many AYSO Regions and Areas hire outside, contracted services for landscaping and other field services, coach and player training support, soccer camps, accounting, and food services, among others. AYSO has modified our process to assist Regions quickly gain compliance with [https://online.fliphtml5.com/lchtd/zugo/#p=58 '''AYSO National Policy Statement 2.5.''']

In other cases, the S/A/R is not paying the vendor directly but still promoting or receiving a donation as a result.

"Paid Services" refers to any Service that is not Volunteer Based. This can include a camp the S/A/R is promoting, Food vendors allowed at our events, donating a portion of the profits, or other services the region is paying for as addressed above.

Not all vendors require a Paid Service. '''The only exempted Vendors are:'''

*Photographers with Photo Day Agreements
*DJs
* Porta-Potty Vendors
* Rental of Mini-Storage Space
* Utility Services (Garbage collection, etc.)

If you have questions about whether or not a vendor should have a Paid Service Agreement in place, or need clarification on the process, please email [mailto:Finance@ayso.org Finance@ayso.org] with '''Paid Services in the subject''' and one of our team will be happy to assist.

==Paid Services Agreement & Questionnaire==
'''<big>1.)</big>''' To begin the process, the '''Section, Area or Region''' should '''[https://joinayso.typeform.com/to/UrFrSRkX complete this online request for a Paid Service Agreement]'''.

This short form will ask for your information as the requestor as well as information about the vendor you wish to use and the agreement you've come to regarding pricing and other terms. If you'd like to see the type of information you'll need, you can [[Media:Outside Services Request Form.pdf|download a sample of the request form here]], but please use the Google Form for Submission.

'''If you are paying an Individual for coaching and training, please review the [[Paid Coaches and Trainers]] wiki page for additional information before completing the form.'''

'''If you are a vendor, please ask your contact with the AYSO Section, Area or Region to complete this request on your behalf.'''

'''<big>2.)</big>''' The Finance Team will use the information you've supplied on the form to generate a Paid Services Agreement.

'''<big>3.)</big>''' Your vendor will also be asked to provide additional information based on their location and type of services being provided. These will all be outlined in the Docusign platform as part of the signing process.
: '''All Vendors will be required to submit:'''
::* W-9
::*Business License
::*Certificate of Liability Insurance, naming AYSO as an Insured
:'''Some vendors may be required to submit:'''
::*Independent Contractor (AB5 form for California)
::*Player Support Questionnaire
::*Coaching Compliance Documentation
::*Additional compliance confirmation as requested
The National Office will include all required forms and send directly to the vendor for compliance.

'''<big>4.)</big>''' Once the vendor has completed the process via Docusign it will be reviewed by our office. If correctly submitted and compliant, it will then be executed by our team. The vendor will receive an executed copy of the agreement and should show it to you before engaging in services. You will be asked to initial the agreement as proof that the terms are understood by all.
:*'''No Service Providers should be used prior to receipt of an approved and signed agreement.'''
:*Authorization to provide services will be subject to both AYSO National and Region Approval 

==Sample Form Downloads==
{{Download|Media:Core-paid-services-form-MASTER-7-21-23-v3-Copy.pdf|Paid Services Agreement}} 

{{Download|Media:United-paid-services-form-MASTER-7-21-23-v3-Copy.pdf|Paid Services Agreement - United}} 

{{Download|Media:Paid-Services-Questionaire-updated-10-14-2022-FORM-v1.pdf|Paid Services Questionnaire}} 

{{Download|Media:Liability_Certificate_SAMPLE-0728177401-10-14-22-v1.pdf|Sample Certificate of Liability Insurance}} 

{{Download|Media:AB-5-Certification-FORM-1-28-20-v1.pdf|Independent Contractor Compliance Form}} 

{{Download|Media:coac_trainer_complaince.xlsx|Coaches and Trainers Compliance Form}} 

{{Support Finance}}
[[Category:Treasurer]]
[[Category:Auditor]]
[[Category:Accounting]]
[[Category:Regional Commissioner]]

Outside Paid Services

2026-03-02T16:54:34Z

Shelleyschooley: