Clone an Event

Note: Please refrain from cloning courses in AYSOU. Some changes were made, and when cloned, it could cause problems with the roster.

Cloning should be used sparingly. When a course is cloned, there’s a chance the new version won’t pull in the latest updates from the master course. This can lead to problems when you’re assessing learners or trying to close a roster.

That said, cloning can be helpful in a few specific situations:

• Running multiple sessions at once. If you’re scheduling various courses simultaneously, cloning can save you a significant amount of setup time.
• Keeping a roster open after closing a record. If you’ve already closed a roster but still have learners who need to complete their pre-work, cloning allows you to create a new session while keeping things organized.

Use cloning only when it clearly supports your workflow. It is not recommended to clone courses from a prior season.

When creating a new roster, please follow these instructions: Create an Event in AYSOU.

If you are cloning a roster with the new configuration, you can follow these steps. If in doubt that you are cloning a roster with the correct configuration, do not clone; instead, in doubt that you are cloning a roster with the correct configuration, do not clone; instead, create a new eventtead, create a new eventt.

1.  To Clone an Event, click on Manage Assessment, Event Admin.

2.  Search for the event by Region or Course. You can also search for the event by the volunteer’s name.

3.  Locate the event and click on the event.

4.  Click on the three dots and select Clone.

5.  Enter Start and End date. (Must be a current date).

6.  Scroll down and click on Create Event.

7.  After the Event has been created, you can add the volunteer by searching for the volunteer’s name. Scroll down and click on the Plus sign to add the volunteer.

8.  Proceed with the assessment and mark the event as complete.